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Can I transfer to another Spartan Race, to another person, or both?

In this article:

  1. The details/restrictions of Spartan Race Transfers 
  2. How much is it going to cost?
  3. How do I Transfer or Defer my race?
  4. How do I Transfer or Defer my race to ANOTHER PERSON?

Sometimes, things happen, and you're just not able to make an event that you had planned on. Not to worry, Spartan Race does allow you to defer your unused registration.

THE DETAILS:

30 DAYS TO INITIATE DEFERRAL: You have until 30 days AFTER your event to defer your UNUSED registration to a new event. You do not have to complete the process and choose your new event at this time, but you must initiate the deferment within 30 days.

90 DAYS TO USE DEFERRAL CREDIT TOWARDS NEW RACE: You will have 90 days after the event you are transferring out of to sign up for your new event. The new event does not have to take place within those 90 days, you just need to complete the registration within 90 days (i.e., the new event can take place a year from now, but you must register for it now). The credit expires after 90 days and no further credit will be offered.

More Details:

  • Our Transfer/Deferment Policy currently only applies to events in the continental US & Hawaii. We are not able to transfer a registration from a US event to another country.
  • The option to defer will be taken offline Wednesday prior to the event as all of the bibs for the race weekend need to be prepared. It will come back online by Wednesday after the event once we are able to verify the bibs that have not been used.
  • If the event you want to transfer to is not open for registration yet, you must still initiate your deferment within 30 days after your race. A code credit will remain in your Chronotrack account, to use for eligible events, up to 90 days after the event you are transferring out of.
  • You cannot use the code for a sold out event. It is the racer’s responsibility to ensure the event is not sold out before completing the deferment.
  • If you are transferring additional purchases such as the iTab, please email us after you have completed and paid the deferment fee.
  • Kids Race & Spectator Registrations (registered for separately, not as an "add on" to a racer registration) will be available for deferment to a future race - at NO CHARGE - up until 48 hours prior to the race. After 48 hours, you will no longer be able to defer Kids Race or Spectator registrations. If you purchased a Kids race or Spectator as an "add on" to a racer registration, please contact Customer service for deferment assistance. 
  • Hurricane Heat deferments OUT of the event (to a future event) will be allowed up until 10 days prior to the event, when the bib list and start times are initially published. Those registered for the HH that want to change to a regular race time may do so, up until the night prior to the event.

THE PRICING:

Our $14 Insurance Fee is charged per person, per day, per venue and is non-transferable and non-refundable. If you want to defer your entry, you will need to pay the $14 Insurance Fee again for the new event - NO EXCEPTIONS.

  • At the time you defer your race, you are charged the flat Deferment fee of $25 (Unless you are transferring a Spectator or Kids registration, see above). 
  • When you defer your registration to a future event, you will be given a flat credit based on the distance of the event. The actual amount paid will not affect the amount of the credit given. The credits are as follows:
  • You'll receive a credit based on the event. Sprint $69, Super $89, Beast $129, Stadium $89, UltraBeast $160.
  • Do to the unique nature of the Agoge, we are unable to offer a refund or future race credit under any circumstance.
  • When you register for the new event with your deferment credit, you will be responsible for any price difference between the above amounts and the current price of the event you are signing up for. You will need to purchase Participant Insurance for the new event. You will also not be able to use any discount codes or offers when signing up for the new event. 
  • If you are deferring your entry to another person to use, you will still pay the flat deferment fee of $25. Whoever completes the new event registration with the deferment credit will be responsible for paying the price difference and Participant Insurance.
  • The deferment credit cannot be used to pay the Participant Insurance or the processing fee. You will need to pay those fees again when you sign up for the new event.
  • The deferment credit is valid for a single use on a registration. Any deferment credit remaining after you sign up for the new event will be forfeited. It cannot be used for future events, the Participant Insurance, processing fees, or merchandise. 

 

THE PROCESS:

To Transfer YOURSELF to a future event:
(or, Transfer your registration to a different person)

  1. Head over to https://services.athlinks.com/ (our registration system) and choose "Athlete Login" in the upper right corner: 




  2. Log in or create an account using the SAME email address you used for your original registration. 

  3. In your profile, you'll see "Upcoming" and "Past" events tabs. Locate the race you'd like to defer.
     


  4. Once you locate the race you'd like to defer, choose "Change Race" on the right hand side: 

  5. When you click Change Race, you'll have two options:
    Change to Another Race: this will allow you to move your Start Times WITHIN the same race date.
    Defer my registration for another event: this will allow you to withdraw from this event and receive credit to use at a future Spartan Event.

  6. You will then be asked to confirm the Race Deferral fee ($25) and to finalize that transaction.

  7. After payment, you will receive a confirmation of your deferral, with a coupon code that can be used to move to the next race of your choice. This coupon code is shown to you onscreen, emailed to you in a confirmation email, and saved for reference and use in the "Coupons" tab of your Chronotrack profile: 
    *If you're deferring your entry to a friend to use in your place, all you need to do is supply them with this coupon code. They can then proceed with registration as normal. (see #8)

  8. When you're ready to register for your NEW race, simply go through the registration process as usual for the new event. Input the Deferral Code you received into the Coupon Code box during registration and you will be credited the appropriate amount. Any remaining fees (price difference, Participant insurance, processing charge) will be your responsibility at that time.
  9. It is up to you to ensure the race you want to transfer to is not sold out and also be aware that events can sell out at any time. It is possible for a heat or event to sell out during the transfer process. 

 

To Defer my registration to a DIFFERENT PERSON:

  1. Head over to Chronotrack (our registration system) and choose "Athlete Login" in the upper right corner: 




  2. Log in or create an account using the SAME email address you used for your original registration. 

  3. In your profile, you'll see "Upcoming" and "Past" events tabs. Locate the race you'd like to defer.
     


  4. Once you locate the race you'd like to defer, choose "Change Race" on the right hand side: 

  5. When you click Change Race, you'll have two options:
    Change to Another Race: this will allow you to move your Start Times WITHIN the same race date.
    Defer my registration for another event: this will allow you to withdraw your registration from this event and receive credit to transfer to another racer.

  6. After choosing "Defer My Registration for Another Event," you will be asked to confirm the Race Deferral fee ($25) and to finalize that transaction.

  7. After payment, you will receive confirmation of your deferral via email.  That message will include a coupon code. This coupon code is shown to you onscreen, emailed to you in a confirmation email, and saved for reference and use in the "Coupons" tab of your Chronotrack profile: 

  8. You'll need to give that code to the new racer. 
  9. The new racer will go through the registration process as usual, until prompted to enter a "promotional code."  He/she will input that code, and it will credit the appropriate amount.  Any remaining fees (price difference, Participant insurance, processing charge) will be the new racer's responsibility at that time.
  10. The new racer is not guaranteed to get the same spot as you. It is up to you to ensure the heat is not sold out prior to completing the deferment. If it is we cannot guarantee the new racer will be able to sign up for the heat you were originally in.
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79 Comments

  • 0
    Avatar
    Rob Wilson

    I registered for the Milwaukee Sprint on November 1st. I logged into Chronotrack and found the event but there is not a Change Race button under my View Receipt buttons. Is there a delay between the end of the race and the posting of the Change Race button? If so, do you what the expected delay to be?

  • 0
    Avatar
    Gary B.

    Hi Frederika,

    Are you making sure to sign in with the same email address you used to register for the event? This is the most common error we see when not able to locate a race. If you are still having issues please email us at US@Spartan.com and we will be able to look into this for you.

    Rob,

    The option should be available now. I apologize for the delay.

    AROO

  • 0
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    maria.quezada.va

    I lost my job last week, and as you can imagine will not be able to spare the money to drive to Boston from VA for this race. Can my entry be moved? It's only 4 days away, but I've just come up for air so to speak as I was not expecting to be fired. If not, give it away then b/c I won't be there.

  • 0
    Avatar
    roseanne iantosca

    I know this is last minute, but I was trying to transfer my race, but there is no way for me to change it. I am supposed to be in the Spartan race at Fenway, but due to a health issue I will be unable to make it. How do I change it?

  • 0
    Avatar
    Gary B.

    Hey Everyone,

    The option to make changes for the Fenway race should be available now. Let us know if you run into any issues.

    AROO

  • 0
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    Np Montano

    I thought I had clicked on deferred entry but it went through as a time change within the SoCal race. Is there any way to change it to a deferred entry so I can use it for another race later without having to pay another $27?

  • 0
    Avatar
    Elidesco0430

    I was registered with a team to race this Saturday Dec 6 and we each requested a transfer to Sunday Dec 7 via email but Chronotrack isn't letting me change the date to Sunday. We would also like to add four more people (who are already registered for Sunday- without a team) to race with us on Sunday. How would I go about this?

  • 0
    Avatar
    Elidesco0430

    The comment above is referring to the Malibu Sprint this weekend. (sorry for not specifying)

  • 0
    Avatar
    Gary B.

    Hi Guys,

    Send us an email to US@Spartan.com with your specifics so we can look into this for you.

    Thanks,

  • 0
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    Becky Budd

    There isn't a "Change Race" option on my page. I need to change from the Malibu Sprint to some other Sprint in the future. Thanks.

  • 0
    Avatar
    Gary B.

    Hi Becky,

    It will take a few days for the team to verify the bib was not used this weekend. Give it a try Wednesday.

    AROO

  • 0
    Avatar
    Gary B.

    Hey Frank,

    Since your race was before October, you will need to use the details on this page to complete the transfer:

    https://spartanrace.zendesk.com/hc/en-us/articles/202979706-2014-Can-I-transfer-to-another-Spartan-Race-to-another-person-or-both-

    AROO

  • 0
    Avatar
    Kerry Young71

    I was registered for the Sept 14 race that was postponed due to the extreme heat and was emailed that we would be racing in January 2015, is there anything I need to do to be in the January race or will I automatically be transferred? I must have erased my email on what I need to do. Also what was the date again.

    Thanks

  • 0
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    Gary B.

    Hi Kerry,

    You would be moved automatically, nothing you need to do. The date of the new race is January 18th.

    AROO

  • 0
    Avatar
    Emily and Bobby Horner

    I have a foot injury an will not be able to participate in the upcoming Arizona Sprint in February. I have someone else interested in taking my spot, but I wanted to make sure they would get the same time slot as I currently have (we have a group running together). Or would it be better for her to just show up and impersonate me....

  • 0
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    Xelene Guardado

    I am registered for the January 17th Beast and I will no longer be able to make it. My friend would like to take my spot. How can I ensure he will get my spot if the race is currently showing sold out.

  • 0
    Avatar
    Gary B.

    Hello,

    Please write into us at US@spartan.com with these details and we can assist. It isn't going to be the normal process so it will be easier to handle it via email.

    AROO

  • 0
    Avatar
    Xelene Guardado

    Gary, thank you for the response. I sent an email yesterday and received response today. Thank you for amazing customer service.

  • 0
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    Rhonda Williams

    I need to transfer my registration to another runner. What do you mean by credit for Middle Level Pricing? Will the new runner have to pay anything besides insurance?

  • 0
    Avatar
    Rhonda Williams

    btw - I am registered for the January 17 SoCal beast.

  • 0
    Avatar
    Gary B.

    Hey Rhonda,

    It would be best for you to write us at US@spartan.com with these details and we can assist. It isn't going to be the normal process so it will be easier to handle it via email.

    AROO

  • 0
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    Charmaine Platon

    Does this deferral coupon code ever expire (ie you can only use it within X amount of days after deferring)?

  • 0
    Avatar
    Charmaine Platon

    Also, can the deferral code apply to UltraBeast registration?

  • 0
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    Jenny Gray

    I signed my husband and I up for the Utah Super Spartan. I registered under our family and friends team name "Emabrae the suck". My friend told me within 10 minutes that we weren't showing up on the team. The problem was I didn't capitalize the T in The and the S in Suck. I immediately went to fix it on Chronos and it wants to charge me $35.00 to do so. Please tell me there is a better way. We need to be registered under that team but I am not spending 70.00 more dollars. Help!!!

  • 0
    Avatar
    francisca Navarro

    Hi,
    My race from August was postponed to January 18th. I got the email with notice January 9th and there is no way I can get the day off from work. What can I do about this? I obviously don't want the money to go to waste.

  • 0
    Avatar
    Gary B.

    Hi Francisa,

    If you write to us at Us@Spartan.com with which race works best for you we can get you transferred over.

    Thanks,

  • 0
    Avatar
    Julie Franke

    I'm trying to defer to a new race for the SOCal Super that is today because of illness. There is no 'defer race' button when I log into my account. It's the correct email.

  • 0
    Avatar
    Gary B.

    Hi Julie,

    Since we have all of the bibs pulled for the event we had to disable the option for now. The team will confirm the bibs not used and reactivate the option later next week.

    Thanks,

  • 0
    Avatar
    Patrick Collins

    Hello, I was invited to join my friends team for the PA Sprint. I had already registered for the later wave. His start is at an earlier time and I see that I can change my times on Chronotrack for a "small fee", but then how do I go about joining his team since I am already registered solo?

  • 0
    Avatar
    Gary B.

    Hey Patrick,

    Just send us a quick email to US@Spartan.com with race date and the team you want to be on and we will make sure to get you added.

    AROO

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