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2017: Can I transfer to another Spartan Race, to another person, or both?

This applies to all registrations deferred prior to or on January 9th, 2018. No exceptions. 

 

In this article:

  1. The details/restrictions of Spartan Race Transfers 
  2. How much is it going to cost?
  3. How do I Transfer or Defer my race?
  4. How do I Transfer or Defer my race to ANOTHER PERSON?

Sometimes, things happen, and you're just not able to make an event that you had planned on. Not to worry, Spartan Race does allow you to defer your unused registration.

THE DETAILS:

30 DAYS TO INITIATE DEFERRAL: You have until 30 days AFTER your event to defer your UNUSED registration to a new event. You do not have to complete the process and choose your new event at this time, but you must initiate the deferment within 30 days.

90 DAYS TO USE DEFERRAL CREDIT TOWARDS NEW RACE: You will have 90 days after the event you are transferring out of to sign up for your new event. The new event does not have to take place within those 90 days, you just need to complete the registration within 90 days (i.e., the new event can take place a year from now, but you must register for it now). The credit expires after 90 days and no further credit will be offered.

More Details:

  • Our Transfer/Deferment Policy currently only applies to events in the continental US & Hawaii. We are not able to transfer a registration from a US event to another country.
  • The option to defer will be taken offline Wednesday prior to the event as all of the bibs for the race weekend need to be prepared. It will come back online by Wednesday after the event once we are able to verify the bibs that have not been used.
  • If the event you want to transfer to is not open for registration yet, you must still initiate your deferment within 30 days after your race. A code credit will remain in your Chronotrack account, to use for eligible events, up to 90 days after the event you are transferring out of.
  • You cannot use the code for a sold out event. It is the racer’s responsibility to ensure the event is not sold out before completing the deferment.
  • If you are transferring additional purchases such as the iTab, please email us after you have completed and paid the deferment fee.
  • Kids Race & Spectator Registrations (registered for separately, not as an "add on" to a racer registration) will be available for deferment to a future race - at NO CHARGE - up until 48 hours prior to the race. After 48 hours, you will no longer be able to defer Kids Race or Spectator registrations. If you purchased a Kids race or Spectator as an "add on" to a racer registration, please contact Customer service for deferment assistance. 
  • Hurricane Heat deferments OUT of the event (to a future event) will be allowed up until 10 days prior to the event, when the bib list and start times are initially published. Those registered for the HH that want to change to a regular race time may do so, up until the night prior to the event.

THE PRICING:

Our $14 Insurance Fee is charged per person, per day, per venue and is non-transferable and non-refundable. If you want to defer your entry, you will need to pay the $14 Insurance Fee again for the new event - NO EXCEPTIONS.

  • At the time you defer your race, you are charged the flat Deferment fee of $25 (Unless you are transferring a Spectator or Kids registration, see above). 
  • When you defer your registration to a future event, you will be given a flat credit based on the distance of the event. The actual amount paid will not affect the amount of the credit given. The credits are as follows:
  • You'll receive a credit based on the event. Sprint $69, Super $89, Beast $129, Stadium $89, UltraBeast $160.
  • Do to the unique nature of the Agoge, we are unable to offer a refund or future race credit under any circumstance.
  • When you register for the new event with your deferment credit, you will be responsible for any price difference between the above amounts and the current price of the event you are signing up for. You will need to purchase Participant Insurance for the new event. You will also not be able to use any discount codes or offers when signing up for the new event. 
  • If you are deferring your entry to another person to use, you will still pay the flat deferment fee of $25. Whoever completes the new event registration with the deferment credit will be responsible for paying the price difference and Participant Insurance.
  • The deferment credit cannot be used to pay the Participant Insurance or the processing fee. You will need to pay those fees again when you sign up for the new event.
  • The deferment credit is valid for a single use on a registration. Any deferment credit remaining after you sign up for the new event will be forfeited. It cannot be used for future events, the Participant Insurance, processing fees, or merchandise. 

 

THE PROCESS:

To Transfer YOURSELF to a future event:
(or, Transfer your registration to a different person)

  1. Head over to https://services.athlinks.com/ (our registration system) and choose "Athlete Login" in the upper right corner: 




  2. Log in or create an account using the SAME email address you used for your original registration. 

  3. In your profile, you'll see "Upcoming" and "Past" events tabs. Locate the race you'd like to defer.
     


  4. Once you locate the race you'd like to defer, choose "Change Race" on the right hand side: 

  5. When you click Change Race, you'll have two options:
    Change to Another Race: this will allow you to move your Start Times WITHIN the same race date.
    Defer my registration for another event: this will allow you to withdraw from this event and receive credit to use at a future Spartan Event.

  6. You will then be asked to confirm the Race Deferral fee ($25) and to finalize that transaction.

  7. After payment, you will receive a confirmation of your deferral, with a coupon code that can be used to move to the next race of your choice. This coupon code is shown to you onscreen, emailed to you in a confirmation email, and saved for reference and use in the "Coupons" tab of your Chronotrack profile: 
    *If you're deferring your entry to a friend to use in your place, all you need to do is supply them with this coupon code. They can then proceed with registration as normal. (see #8)

  8. When you're ready to register for your NEW race, simply go through the registration process as usual for the new event. Input the Deferral Code you received into the Coupon Code box during registration and you will be credited the appropriate amount. Any remaining fees (price difference, Participant insurance, processing charge) will be your responsibility at that time.
  9. It is up to you to ensure the race you want to transfer to is not sold out and also be aware that events can sell out at any time. It is possible for a heat or event to sell out during the transfer process. 

 

To Defer my registration to a DIFFERENT PERSON:

  1. Head over to Chronotrack (our registration system) and choose "Athlete Login" in the upper right corner: 




  2. Log in or create an account using the SAME email address you used for your original registration. 

  3. In your profile, you'll see "Upcoming" and "Past" events tabs. Locate the race you'd like to defer.
     


  4. Once you locate the race you'd like to defer, choose "Change Race" on the right hand side: 

  5. When you click Change Race, you'll have two options:
    Change to Another Race: this will allow you to move your Start Times WITHIN the same race date.
    Defer my registration for another event: this will allow you to withdraw your registration from this event and receive credit to transfer to another racer.

  6. After choosing "Defer My Registration for Another Event," you will be asked to confirm the Race Deferral fee ($25) and to finalize that transaction.

  7. After payment, you will receive confirmation of your deferral via email.  That message will include a coupon code. This coupon code is shown to you onscreen, emailed to you in a confirmation email, and saved for reference and use in the "Coupons" tab of your Chronotrack profile: 

  8. You'll need to give that code to the new racer. 
  9. The new racer will go through the registration process as usual, until prompted to enter a "promotional code."  He/she will input that code, and it will credit the appropriate amount.  Any remaining fees (price difference, Participant insurance, processing charge) will be the new racer's responsibility at that time.
  10. The new racer is not guaranteed to get the same spot as you. It is up to you to ensure the heat is not sold out prior to completing the deferment. If it is we cannot guarantee the new racer will be able to sign up for the heat you were originally in.
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79 Comments

  • 0
    Avatar
    Jack Downs III

    I have a few receipts from the Breckenridge, CO race a month ago and I want to do the defer to be able to race in Seattle and or Dallas. I do not see the change race tab that is shown above in the directions. I am curious as to why this is, considering that race was over a month ago and not this past weekend. I do not see why it isn't available to me.

  • 0
    Avatar
    Gary B.

    Hello,

    Please write into us at US@spartan.com with these details and we can assist. It isn't going to be the normal process so it will be easier to handle it via email.

    AROO

  • 0
    Avatar
    Brian Craig

    Paid for the elite wave at the Virginia Super on Auggust 22 at Wintergreen (it was a Father's day gift). Nursing a shoulder injury, and want to switch to the open. Can I do that?

  • 0
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    Bjorn Byfield

    So I'm registered for the Hurricane Heat (6/19/15) and The Boston Super (6/20/15) in the same weekend as Father's Day. My family planned a surprise weekend that was non-refundable. Yeah, surprise. Would I be able to combine my deferments and use it to pay for PA's Super in Palmerton (7/11/15)? What will happen to the money left over? I just want to get my Trifecta and kick up some mud in that Elite Super. Please help.

  • 0
    Avatar
    Kerry Young71

    I was registered for the Sept 14 race that was postponed due to the extreme heat and was emailed that we would be racing in January 2015, is there anything I need to do to be in the January race or will I automatically be transferred? I must have erased my email on what I need to do. Also what was the date again.

    Thanks

  • 0
    Avatar
    Mari

    hello i am trying to fix my registration for the second weekend of tuxedo!! I am supposed to be running on sunday but somehow i registered for saturday!! i need this changed!! please help asap!!!! thanks

  • 0
    Avatar
    Rob Wilson

    I registered for the Milwaukee Sprint on November 1st. I logged into Chronotrack and found the event but there is not a Change Race button under my View Receipt buttons. Is there a delay between the end of the race and the posting of the Change Race button? If so, do you what the expected delay to be?

  • 0
    Avatar
    Gary B.

    Hello,

    The option to transfer a race is always taken offline about 3 days prior to the race and is brought back the Wednesday after the race.

    In order transfer to a new racer for a race this weekend you will need to bring a copy of the original racers confirmation to the event and pay the transfers right on race day.

    Racers bought with an annual pass are not valid for transfers since they are only valid for the racer owns the pass. The insurance fee is non transferable so you are better off just using your pass to sign up for the new date.

    I apologize if the fees were a surprise. They are clearly listed in the above FAQ.

    Thanks

  • 0
    Avatar
    Gary B.

    You will nee to handle this transfer right on race day since we are so close to the event. Make sure to bring the $39 for the transfer and new insurance fee, the team will be able to take cash or credit, and a copy of your confirmation from the Sunday race.

  • 0
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    Becky Budd

    There isn't a "Change Race" option on my page. I need to change from the Malibu Sprint to some other Sprint in the future. Thanks.

  • 0
    Avatar
    Gary B.

    Hey Patrick,

    Just send us a quick email to US@Spartan.com with race date and the team you want to be on and we will make sure to get you added.

    AROO

  • 0
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    Meeka Debevoise

    I accidentally purchased PA Sprint #2 instead of the PA Sprint on July 12th with my season pass. It will cost me more to transfer, rather than sign up for the July 12 separately. Can I defer my PA Sprint #2 to someone else?

  • 0
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    Paul Sadej

    I was registered for the TriState NY Spring this past saturday, the 30th, but was unable to run. The chronotrack site has no option to change the race...

  • 0
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    Jpfxq1

    I came down with a horrible chest cold yesterday and will not be able to race in the Boston Super on Sunday 6/21.

    "The option to transfer a race is always taken offline about 3 days prior to the race and is brought back the Wednesday after the race."

    The quoted text is from Gary B.'s comment above this one. I hope it indicates that I'll be able to defer after the race. I'm sending an email to US@Spartan.com, but given that I've had issues with races before and not heard back until after the weekend, I'm posting this here so there's a record of this before the event.

  • 0
    Avatar
    Gary B.

    Hi Jack,

    It would be best to email us at US@spartan.com so we can look into the specifics of your issue.

    Thanks.

  • 0
    Avatar
    Mari

    so, i went to use my transfer and surprise surprise!! there was a 27.00 fee and an addtional 75 dollar fee on top of it!?! whats the purpose of transferring if we have to end up paying close to what the entry fee is already!?! this is nuts

  • 0
    Avatar
    Gary B.

    Hi Dale,

    Yes, they will be able to take the same spot as the current racer,

    Hi Rhonda,

    In order to change days you would need to defer your entry.

    AROO

  • 0
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    Gary B.

    Hi Frederika,

    Are you making sure to sign in with the same email address you used to register for the event? This is the most common error we see when not able to locate a race. If you are still having issues please email us at US@Spartan.com and we will be able to look into this for you.

    Rob,

    The option should be available now. I apologize for the delay.

    AROO

  • 0
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    Rachelle Nettleton

    I am registered for a race this Saturday but I was in a car accident this past Wednesday so I won't be able to race. And there is no Change Race button on my account. Can you please help get that corrected? Thank you!

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